SCHEDULE 14A
INFORMATION REQUIRED IN PROXY STATEMENT
SCHEDULE 14A INFORMATION
Proxy Statement Pursuant to Section 14(a)
of the Securities Exchange Act of 1934
(Amendment No. )
Filed by the Registrant |
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Filed by a party other than the Registrant |
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Check the appropriate box: |
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Preliminary Proxy Statement |
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Confidential, for Use of the Commission Only (as permitted by Rule 14a-6(e)(2)) |
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Definitive Proxy Statement |
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Definitive Additional Materials |
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Soliciting Material Pursuant to Rule 14a-11(c) or Rule 14a-12 |
PORT FINANCIAL CORP.
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(Name of Person(s) Filing Proxy Statement, if other than the Registrant)
Payment of Filing Fee (Check the appropriate box): |
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No fee required |
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Fee computed on table below per Exchange Act Rules 14a-6(i)(1) and 0-11. |
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Title of each class of securities to which transaction applies: _____________________________ |
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Aggregate number of securities to which transaction applies: _____________________________ |
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Per unit price or other underlying value of transaction computed pursuant to Exchange Act Rule 0-11 (Set forth the amount on which the filing fee is calculated and state how it was determined): _____________________________ |
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Proposed maximum aggregate value of transaction: _____________________________ |
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Total fee paid: _____________________________ |
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Fee paid previously with preliminary materials. |
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Check box if any part of the fee is offset as provided by Exchange Act Rule 0-11(a)(2) and identify the filing for which the offsetting fee was paid previously. Identify the previous filing by registration statement number, or the Form or Schedule and the date of its filing. |
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Amount previously paid: _____________________________ |
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Form, Schedule or Registration Statement No.: _____________________________ |
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Filing party: _____________________________ |
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Date Filed: _____________________________ |
PORT
April 18, 2003
Dear Shareholder:
You are cordially invited to attend the Annual Meeting of Shareholders of Port Financial Corp., the holding company for Cambridgeport Bank, which will be held on May 21, 2003 at 9:00 a.m., local time, at Port Financial's corporate headquarters, located at 1380 Soldiers Field Road, Brighton, MA 02135.
The attached Notice of Annual Meeting and proxy statement describe the formal business that Port Financial will transact at the annual meeting. The Board of Directors of Port Financial has determined that an affirmative vote on each matter to be considered at the annual meeting is in the best interests of Port Financial and its shareholders and unanimously recommends a vote "FOR" each of these matters.
Please complete, sign and return the enclosed proxy card promptly, whether or not you plan to attend the annual meeting. Your vote is important regardless of the number of shares you own. Voting by proxy will not prevent you from voting in person at the annual meeting but will assure that your vote is counted if you cannot attend.
On behalf of the Board of Directors and the employees of Port Financial and Cambridgeport Bank, we thank you for your continued support.
Sincerely yours |
<PAGE>
Notice of Annual Meeting of Shareholders
Date: |
Wednesday, May 21, 2003 |
At our 2003 annual meeting, Port Financial will ask you to:
1. Elect Maliz E. Beams, Thomas J. Galligan III, and Frances K. Moseley to serve as directors for a term of office set to expire in 2005, and Daniel C. Crane, Esq., James B. Keegan, and Thomas H. Niles to serve as directors for a term of office set to expire in 2006.
2. Transact any other business as may properly come before the annual meeting.
You may vote at the annual meeting if you were a shareholder of Port Financial at the close of business on March 28, 2003, the record date.
By Order of the Board of Directors |
Brighton, Massachusetts
April 18, 2003
You are cordially invited to attend the annual meeting. It is important that your shares be represented regardless of the number of shares you own. The Board of Directors urges you to sign, date and mark the enclosed proxy card promptly and return it in the enclosed envelope. Returning the proxy card will not prevent you from voting in person if you attend the annual meeting. |
<PAGE>
GENERAL INFORMATION
GENERAL
Port Financial is a Massachusetts-chartered stock holding company, which owns all the capital stock of Cambridgeport Bank. As used in this proxy statement, the term "annual meeting" includes any adjournment or postponement of such meeting.
Port Financial has sent you this proxy statement and enclosed proxy card because the Board of Directors is soliciting your proxy to vote at the annual meeting. This proxy statement summarizes the information you will need to know to cast an informed vote at the annual meeting. You do not need to attend the annual meeting to vote your shares. You may simply complete, sign and return the enclosed proxy card and your votes will be cast for you at the annual meeting. This process is described below in the section entitled "Voting Rights."
Port Financial began mailing this proxy statement, the Notice of Annual Meeting and the enclosed proxy card on or about April 18, 2003 to all shareholders entitled to vote. If you owned common stock of Port Financial at the close of business on March 28, 2003, the record date, you are entitled to vote at the annual meeting. On the record date, there were 5,288,101 shares of common stock outstanding.
QUORUM
A quorum of shareholders is necessary to hold a valid meeting. If the holders of at least a majority of the total number of the outstanding shares of common stock entitled to vote are represented in person or by proxy at the annual meeting, a quorum will exist. Port Financial will include proxies marked as abstentions and broker non-votes to determine the number of shares present at the annual meeting.
VOTING RIGHTS
You are entitled to one vote at the annual meeting for each share of the common stock of Port Financial that you owned as of record at the close of business on March 28, 2003. The number of shares you own (and may vote) is listed at the top of the back of the proxy card.
You may vote your shares at the annual meeting in person or by proxy. To vote in person, you must attend the annual meeting and obtain and submit a ballot, which Port Financial will provide to you at the annual meeting. To vote by proxy, you must complete, sign and return the enclosed proxy card. If you properly complete your proxy card and send it to us in time to vote, your "proxy" (one of the individuals named on your proxy card) will vote your shares as you have directed. If you sign the proxy card but do not make specific choices, your proxy will vote your shares FOR the proposal identified in the Notice of Annual Meeting.
If any other matter is presented, your proxy will vote the shares represented by all properly executed proxies on such matters as a majority of the Board of Directors determines. As of the date of this proxy statement, Port Financial knows of no other matters that may be presented at the annual meeting, other than those listed in the Notice of Annual Meeting.
<PAGE> 1
VOTE REQUIRED
Proposal 1: |
To be elected, a nominee for director must receive a plurality of the votes cast at the Annual Meeting. So, if you do not vote for a nominee, or you indicate "withhold authority" for a nominee on your proxy card, your vote will not count "for" or "against" the nominee. You may not vote your shares cumulatively for the election of the director nominees. |
EFFECT OF BROKER NON-VOTES
If your broker holds shares that you own in "street name," the broker may vote your shares on the proposal listed above even if the broker does not receive instructions from you. If your broker does not vote on this proposal, this will constitute a "broker non-vote." Here is the effect of a "broker non-vote."
* |
Proposal 1: Election of Directors. A broker non-vote would have no effect on the outcome of this proposal because only a plurality of votes cast is required to elect the director nominees. |
CONFIDENTIAL VOTING POLICY
Port Financial maintains a policy of keeping shareholder votes confidential. Port Financial only lets our Inspector of Election and certain employees of our independent tabulating agent examine the voting materials. Port Financial will not disclose your vote to management unless it is necessary to meet legal requirements. Our independent tabulating agent will, however, forward any written comments that you may have to management.
REVOKING YOUR PROXY
You may revoke your grant of proxy at any time before it is voted by:
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filing a written revocation of the proxy with our Clerk; |
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submitting a signed proxy card bearing a later date; or |
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* |
attending and voting in person at the annual meeting, but you also must file a written revocation with the clerk of the annual meeting prior to the voting. |
If your shares are not registered in your own name, you will need appropriate documentation from your shareholder of record to vote personally at the annual meeting. Examples of such documentation include a broker's statement, letter or other document that will confirm your ownership of shares of Port Financial.
<PAGE> 2
SOLICITATION OF PROXIES
Port Financial will pay the costs of soliciting proxies from its shareholders. Directors, officers or employees of Port Financial and Cambridgeport Bank may solicit proxies by mail, telephone and other forms of communication. Port Financial has also hired Georgeson Shareholder Communications to assist in the solicitation of proxies for a fee of $5,000 plus reimbursement of out of pocket expenses.
Port Financial will also reimburse banks, brokers, nominees and other fiduciaries for the expenses they incur in forwarding the proxy materials to you.
OBTAINING AN ANNUAL REPORT ON FORM 10-K
If you would like a copy of our Annual Report on Form 10-K and audited financial statements for the year ended December 31, 2002, which has been filed with the Securities and Exchange Commission ("SEC"), Port Financial will send you one (without exhibits) free of charge. Please write to:
Jane L. Lundquist, President and Clerk
Port Financial Corp.
1380 Soldiers Field Road
Brighton, Massachusetts 02135
SECURITY OWNERSHIP OF CERTAIN BENEFICIAL OWNERS AND MANAGEMENT
Principal Shareholders of Port Financial
The following table sets forth, as of March 28, 2003, certain information as to common stock beneficially owned by persons owning in excess of 5% of the outstanding shares of our common stock. Port Financial knows of no person, except as listed below, who beneficially owned more than 5% of the outstanding shares of its common stock as of March 28, 2003. Except as otherwise indicated, the information provided in the following table was obtained from filings with the Securities and Exchange Commission and with Port Financial pursuant to the Securities Exchange Act of 1934, as amended, and on information presented to management. Addresses provided are those listed in the filings as the address of the person authorized to receive notices and communications. For purposes of the table below, in accordance with Rule 13d-3 under the Securities Exchange Act of 1934, as amended, a person is deemed to be the beneficial owner, for purposes of any shares of common stock: (1) over which he or she has or shares, directly or indirectly, voting or investment power; or (2) of which he or she has the right to acquire beneficial ownership at any time within 60 days after March 28, 2003. As used in this proxy statement, "voting power" is the power to vote or direct the voting of shares and "investment power" includes the power to dispose or direct the disposition of shares.
<PAGE> 3
Amount and |
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Nature of |
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Beneficial |
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Title of Class |
Name and Address of Beneficial Owner |
Ownership |
Percent(5) |
Common Stock, |
Port Financial Corp. Employee Stock |
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$0.01 par value |
Ownership Plan Trust |
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GreatBanc Trust Company |
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1301 West 22nd Street, Suite 702 |
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Oak Brook, Illinois 60523 |
593,027(1) |
11.21% |
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Common Stock, |
Barclays Global Investors, N.A. |
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$0.01 par value |
45 Fremont Street |
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San Francisco, California 94105 |
300,458(2) |
5.68% |
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Common Stock, |
Loomis, Sayles & Co., L.P. |
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$0.01 par value |
One Financial Center |
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Boston, Massachusetts 02111 |
287,700(3) |
5.44% |
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(1) |
The Port Financial Corp. Employee Stock Ownership Plan ("ESOP") is administered by the ESOP committee of Port Financial (the "ESOP Committee"). The ESOP's assets are held in a trust (the "ESOP Trust"), for which GreatBanc Trust Company, serves as trustee (the "ESOP Trustee"). The ESOP Trust purchased these shares with funds borrowed from Port Financial, initially placed these shares in a suspense account for future allocation to be allocated to employees participating in the ESOP over a period of years as its acquisition debt is retired. The ESOP Trustee is the beneficial owner of the shares held in the ESOP Trust. The terms of the ESOP Trust Agreement provide that, subject to the ESOP Trustee's fiduciary responsibilities under the Employee Retirement Income Security Act of 1974, as amended, the ESOP Trustee will vote, tender or exchange shares of common stock held in the ESOP Trust in accordance with instructions received from the participants. As of March 28, 2003, 59,542 shares held by the ESOP Trust have been released for allocation. The ESOP Trustee will vote allocated shares as to which no instructions are received and any shares that have not been allocated to participants' accounts in the same proportion as allocated shares with respect to which the ESOP trustee receives instructions are voted. The ESOP Trustee will tender or exchange any shares in the suspense account or that otherwise have not been allocated to participants' accounts in the same proportion as allocated shares with respect to which the ESOP Trustee receives instructions are tendered or exchanged, but otherwise has no disposition power. As a result, the ESOP has sole voting power over 533,485 shares and disposition power over 593,027 shares. |
(2) |
As reported by Barclays Global Investors, N.A. in a Schedule 13G dated February 10, 2003, which reported sole voting power and sole investment power with respect to 300,458 shares as of December 31, 2002. |
(3) |
As reported by Loomis, Sayles & Co., L.P. in their capacity as an investment advisor in a Schedule 13G dated December 31, 2002, which reported sole voting power with respect to 210,025 shares and sole investment power with respect to 287,700 shares as of December 31, 2002. Loomis, Sayles & Co., L.P. disclaims beneficial ownership of such shares. |
(4) |
Percentages with respect to each person or group of persons have been calculated based upon 5,288,101 shares of common stock, the number of shares outstanding as of March 28, 2003. |
<PAGE> 4
SECURITY OWNERSHIP OF MANAGEMENT
The following table sets forth information about the shares of common stock beneficially owned by each director of Port Financial, by each named executive officer of Port Financial identified in the Summary Compensation Table included elsewhere in this proxy statement, and all directors and executive officers of Port Financial or Port Financial's wholly owned subsidiary, Cambridgeport Bank, as a group as of March 28, 2003. Except as otherwise indicated, each person and each group shown in the table has sole voting and investment power with respect to the shares of common stock indicated.
Percent of |
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Amount and Nature |
Common Stock, |
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Position with |
of Beneficial |
$.01 par value |
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Name |
Port Financial |
Ownership(1)(2)(3) |
Outstanding(4) |
James B. Keegan (5) |
Chairman of the Board and |
138,167 |
2.59% |
Chief Executive Officer |
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Jane L. Lundquist (6) |
Director, President and |
86,594 |
1.63% |
Clerk |
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Charles Jeffrey (7) |
Senior Vice President, |
46,564 |
* |
Treasurer and Chief |
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Financial Officer |
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Maliz E. Beams (8) |
Director |
450 |
* |
Paul R. Corcoran, Jr. |
Director |
21,028 |
* |
Daniel C. Crane, Esq. (9) |
Director |
19,076 |
* |
Samuel C. Fleming (10) |
Director |
23,565 |
* |
Thomas J. Galligan III (11) |
Director |
450 |
* |
Frances K. Moseley |
Director |
600 |
* |
Thomas H. Niles |
Director |
28,700 |
* |
Robert D. Happ |
Director |
8,727 |
* |
Rudolph R. Russo |
Director |
45,185 |
* |
Sandra J. Sucher (12) |
Director |
9,608 |
* |
All directors and executive |
962,199 |
17.68% |
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officers as a group (13 |
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persons)(13) |
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* Less than one percent
(footnotes on following page)
<PAGE> 5
(1) |
See "Security Ownership of Certain Beneficial Owners and Management -- Principal Shareholders of Port Financial" for a definition of "beneficial ownership." |
(2) |
Includes unvested restricted stock awards of (i) 8,931 shares made to each of Messrs. Corcoran and Russo; (ii) 4,467 shares made to each of Messrs. Crane, Fleming and Happ; (iii) 3,348 shares made to Mr. Niles; (iv) 450 shares made to Ms. Beams, Mr. Galligan and Ms. Moseley; and (v) 1,116 shares made to Ms. Sucher under the Port Financial Corp. 2000 Recognition and Retention Plan, respectively. Under the plan, Mr. Keegan, Ms. Lundquist and Mr. Jeffrey have unvested restricted stock awards of 42,000, 30,400 and 9,000 shares of common stock, respectively. Each recipient of a restricted share award has sole voting power but no investment power, except in limited circumstances, over the common stock covered by the award. |
(3) |
Includes common stock of Port Financial that may be acquired by executive officers and directors of Port Financial pursuant to the exercise of options under the Port Financial 2000 Stock Option Plan within 60 days after March 28, 2003 as follows: (i) Directors Corcoran, Crane, Fleming, Niles and Sucher each may acquire 8,120 shares of common stock; (ii) Director Happ may acquire 4,060 shares of common stock; (iii) Director Russo may acquire 20,300 shares of common stock; and (iv) Mr. Keegan, Ms. Lundquist and Mr. Jeffrey each may acquire 55,600, 22,800 and 16,400 shares of common stock of Port Financial, respectively. |
(4) |
Percentages with respect to each person or group of persons have been calculated on the basis of 5,288,101 shares of common stock, the total number of shares of common stock outstanding as of March 28, 2003, plus shares of common stock which such person or group has the right to acquire within 60 days after March 28, 2003, by the exercise of stock options. |
(5) |
Includes 14,700 shares held in Mr. Keegan's 401(k) plan and 1,567 shares held in trust pursuant to the ESOP. Does not include 14,000 shares held in an officer's deferred compensation plan for which Mr. Keegan has no voting or investment power. |
(6) |
Includes 900 shares held by Ms. Lundquist as custodian for her minor children under the Uniform Transfer to Minors Act and 2,395 shares held in Ms. Lundquist's 401(k) Plan and 1,567 shares held in trust pursuant to the ESOP. Does not include 7,600 shares held in an officer's deferred compensation plan for which Ms. Lundquist has no voting or investment power. |
(7) |
Amount reflects 11,000 shares held in Mr. Jeffrey's individual retirement account, 397 shares held in Mr. Jeffrey's 401(k) Plan and 1,567 shares held in trust pursuant to the ESOP. |
(8) |
Does not include 150 shares held in a director's deferred compensation plan for which Ms. Beams has no voting or investment power. |
(9) |
Includes 5,000 shares held by Mr. Crane jointly with his spouse. Does not include 1,489 shares held in a director's deferred compensation plan for which Mr. Crane has no voting or investment power. |
(10) |
Includes 3,000 shares held in Mr. Fleming's individual retirement account. |
(11) |
Does not include 150 shares held in a director's deferred compensation plan for which Mr. Galligan has no voting or investment power. |
(12) |
Does not include 372 shares held in a director's deferred compensation plan for which Ms. Sucher has not voting or investment power. |
(13) |
The amount of shares for all directors and executive officers as a group includes 533,485 shares held by the ESOP Trust that have not been allocated to eligible participants as of December 31, 2002, over which the ESOP Committee (consisting of Messrs. Keegan, Jeffrey, Robert Montgomery-Rice and Ms. Lundquist) may be deemed to have sole investment power, except in limited circumstances, thereby causing each committee member to be a beneficial owner of such shares. Each of the members of the ESOP Committee disclaims beneficial ownership of such shares and accordingly, such shares are not attributed to the members of the ESOP Committee individually. As of March 28, 2003, 59,542 shares of Port Financial's common stock have been allocated to participants pursuant to Port Financial's Employee Stock Ownership Plan. |
<PAGE> 6
___________________
PROPOSAL 1
ELECTION OF DIRECTORS
___________________
General
Nominees |
Term to Expire |
Maliz E. Beams |
2005 |
Thomas J. Galligan III |
2005 |
Frances K. Moseley |
2005 |
Daniel C. Crane, Esq. |
2006 |
James B. Keegan |
2006 |
Thomas H. Niles |
2006 |
Directors Beams, Galligan, Moseley, Crane, Keegan and Niles are currently serving on Port Financial's Board of Directors. If you elect the nominees listed above, they will hold office until the annual meeting in 2005 or 2006 or until their successors have been elected and qualified.
Port Financial knows of no reason why any of the nominees may be unable to serve as directors. If any of the nominees is unable to serve, your proxy may vote for another nominee proposed by the Board. If for any reason any of the nominees proves unable or unwilling to stand for election, the Board will nominate alternates or reduce the size of the Board of Directors to eliminate the vacancy. The Board has no reason to believe that any of its nominees would prove unable to serve if elected.
The Board of Directors unanimously recommends a vote "For" all of the nominees for election as directors. |
<PAGE> 7
Nominees, Continuing and Retiring Directors
Term |
Director |
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Nominees |
Age(1) |
Expires |
Position(s) Held with Port Financial |
Since(2) |
Maliz E. Beams |
47 |
2005 |
Director |
2002 |
Thomas J. Galligan III |
58 |
2005 |
Director |
2002 |
Frances K. Moseley |
53 |
2005 |
Director |
2002 |
Daniel C. Crane, Esq. |
52 |
2006 |
Director |
1986 |
James B. Keegan |
61 |
2006 |
Chairman and Chief Executive Officer |
1983 |
Thomas H. Niles |
62 |
2006 |
Director |
2000 |
Continuing Directors |
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Paul R. Corcoran, Jr. |
70 |
2005 |
Director |
1972 |
Samuel C. Fleming |
62 |
2004 |
Director |
1993 |
Robert D. Happ |
62 |
2004 |
Director |
1997 |
Jane L. Lundquist |
49 |
2004 |
Director, President and Clerk |
1999 |
Sandra J. Sucher |
55 |
2004 |
Director |
2000 |
Retiring Director |
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Rudolph R. Russo |
75 |
2003 |
Director |
1977 |
___________________
(1) |
At December 31, 2002. |
(2) |
Includes terms served on the Board of Trustees of Cambridgeport Bank. |
Biographical Information
The principal occupation and business experience of the nominee for election as director and each continuing and retiring director are set forth below.
Nominees
Maliz E. Beams was a Managing Director and Partner of Zurich Scudder Investments, the global asset management business of Zurich Financial Services from 1996 to 2002. She served on the boards of Zurich Scudder's Americas Management Committee and Zurich's Global Commercial and Consumer Group Boards, and was a member of key governance committees for Zurich Financial Services and Scudder Investments. Prior to joining Scudder, Ms. Beams was a Managing Director of Fleet Investment Advisors, and while there she also served as President and Chief Executive Officer of Shawmut Discount Brokerage. Before holding these positions, Ms. Beams held management positions at American Express and Citibank. Ms. Beams is a graduate of Boston College and the Columbia Business School, with additional graduate work at Harvard University.
<PAGE> 8
Thomas J. Galligan III has been Chairman, President and Chief Executive Officer and Director of Papa Gino's Holding Corp. since March 1997. Papa Gino's is a privately held company with 370 restaurants which operates in the New England market. Prior to joining Papa Gino's, Mr. Galligan held a series of executive positions including Executive Vice President, The Circle K Corporation; President and Chief Operating Officer, Morse Shoe, Inc.; and Vice President and Chief Financial Officer, PepsiCo International and Pepsi Cola Bottling Group. Mr. Galligan is a graduate of Boston College and The Harvard Business School.
Frances K. Moseley is Vice President, Resource Development for Pathfinder International, a $57 million international family planning not-for-profit organization. Prior to joining Pathfinder International in 2001, Ms. Moseley was a Principal and Managing Director of State Street Global Advisors, the asset management arm of State Street Corporation. She also served as President and Chief Executive Officer of the Boys & Girls Clubs of Boston from 1992 to 1998. Ms. Moseley is a graduate of the University of Denver.
Daniel C. Crane, Esq. has served as Chief Bar Counsel for the Board of Bar Overseers of the Supreme Judicial Court of Massachusetts since September, 1999. Prior to this position, he was an attorney in private practice for over 20 years with the firm Finn & Crane. He has served on the boards of directors of a number of charitable and professional organizations, including service as President of the Massachusetts Bar Association. Mr. Crane earned his undergraduate degree from Harvard College and is a graduate of Boston College Law School.
James B. Keegan currently serves as the Chairman of the Board and Chief Executive Officer of Port Financial and Cambridgeport Bank. Mr. Keegan served as President of Cambridgeport Bank from 1984 to 2002. Prior to holding these positions, he was the Executive Vice President of Cambridgeport Bank for one year. Before joining Cambridgeport Bank, Mr. Keegan held positions in various financial institutions, including Rochester Savings Bank, First Pennsylvania Bank and New England Merchants National Bank. Mr. Keegan earned his undergraduate degree from Harvard College and his MBA from the Harvard Business School.
Thomas H. Niles is a director and President of T.H. Niles Real Estate Group, Inc., positions he has held since 1998. Prior to that, for over 33 years, he served as an owner, director and the President of The Niles Company, Inc., a commercial real estate services firm based in Boston, Massachusetts. Mr. Niles sold his interests in that firm in 1996.
Continuing Directors
Paul R. Corcoran, Jr. was for 18 years the owner and the President of The Harvard Shop, Inc., a retail specialty store which sells college insignia merchandise, until his retirement in 2001. He currently holds the office of Clerk of Cambridgeport Bank, a position he has held since 1990.
Samuel C. Fleming has been the Board Chairman and Chief Executive Officer of Decision Resources, Inc., an international health care research and consulting company since 1990. From 1967 to 1990, Mr. Fleming held various positions at Arthur D. Little, Inc., most recently as Senior Vice President, Member of the Corporate Management Committee and Chairman of Arthur D. Little Decision Resources, which he founded in the mid-1970s. Mr. Fleming received a B.Ch.E. from Cornell University and an MBA from Harvard Business School. He also serves as a director of CareGroup, Inc. and as a Trustee of Cornell University and the Standish Mellon Mutual Funds.
<PAGE> 9
Robert D. Happ retired in 1994 from his position as Regional Managing Partner of the firm formerly known as KPMG Peat Marwick, a position he had held since 1985. He had also served as a director of NetOptix Corp. until its acquisition by Corning, Inc. in April of 2000.
Jane L. Lundquist has been the President and Clerk of Port Financial since 2000 and the President of Cambridgeport Bank since 2002. Prior to holding these positions, she served as the Executive Vice President of Cambridgeport Bank from 1996 to 2002. As President, she is the senior officer responsible for consumer banking, including mortgage lending, consumer lending, branch banking and telebanking. She also oversees the management of Human Resources, Marketing, Community Relations and Auditing (administrative reporting only). Prior to Port Financial and Cambridgeport Bank, Ms. Lundquist worked at Braxton Associates, a strategic management consulting firm, and at Arthur Andersen LLP. Ms. Lundquist holds a business degree from the University of North Carolina and an MBA from the University of Virginia.
Sandra J. Sucher is a senior lecturer with the Harvard Business School's Technology and Operations Management Unit, a position she has held since 1998. Prior to that, she worked at Fidelity Investments as Vice President of Corporate Quality; Vice President of Retail Service Quality and Planning; and Vice President of Human Resources. Ms. Sucher also served in fashion retailing at Filene's for over 10 years in various capacities, including Vice President of Customer Service. Before that, she served as a director of Education and Research for The Sanctuary, Inc., a non-profit drug treatment, education, and research facility.
Retiring Director
Rudolph R. Russo has over 50 years of experience in all phases of real estate including brokering, appraising, investing, developing and consulting. He also served as Chairman of the Board of Assessors for the City of Cambridge from 1969 to 1982. He has been involved with Cambridgeport Bank since 1977.
Executive Officers Who are Not Directors
Charles D. Jeffrey, age 55, has served as Senior Vice President, Chief Financial Officer and Treasurer of Port Financial since April of 2000 and with Cambridgeport Bank, since July of 1998. From 1994 to 1997, he served as President of the Massachusetts Division of Albank, FSB located in Ludlow, Massachusetts. His background also includes 15 years at Bank of America where he held positions in commercial lending, operations, and finance.
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INFORMATION ABOUT THE BOARD OF DIRECTORS AND MANAGEMENT
Meetings and Committees of the Board of Directors
Port Financial's Board of Directors currently consists of twelve members. The Board of Directors oversees our business and monitors the performance of our management. In accordance with our corporate governance procedures, the Board of Directors does not involve itself in the day-to-day operations of Port Financial. Port Financial's executive officers and management oversee our day-to-day operations. Our directors fulfill their duties and responsibilities by attending regular meetings of the board which are held on a monthly basis. Our directors also discuss business and other matters with the Chairman, other key executives, and our principal external advisors (legal counsel, auditors, financial advisors and other consultants).
The Board of Directors held a total of 12 meetings during the fiscal year ended December 31, 2002. Each incumbent director attended at least 75% of the meetings of the Board of Directors held during the time in which they served as director, plus meetings of committees on which that particular director served during this period.
Committees of the Board
The Board of Directors of Port Financial has established the following committees:
EXECUTIVE COMMITTEE |
The Executive Committee exercises the powers of the Board of Directors between board meetings. Directors Keegan, Corcoran, Fleming, Lundquist and Russo currently serve as members of the committee. Mr. Keegan is the Chairman of the committee. The Executive Committee did not meet in the 2002 fiscal year. |
|
COMPENSATION COMMITTEE |
The Compensation Committee provides advice and recommendation to the Board of Directors in the areas of employee salaries and benefit programs. Directors Corcoran, Fleming, Happ and Sucher currently serve on the committee. Mr. Corcoran is the Chairman of the committee. The Compensation Committee met six times in the 2002 fiscal year. The members of the Compensation Committee administer our 2000 Stock Option Plan and the 2000 Recognition and Retention Plan. |
|
CREDIT COMMITTEE |
The Credit Committee establishes Cambridgeport Bank's credit polices and is responsible for review, ratification, and/or approval of loans, mortgages and commercial loans, that exceed certain threshold amounts. The credit committee also approves all loans which do not comply with policy guidelines. Directors Keegan, Lundquist, Niles and Russo currently serve on the committee. Mr. Keegan is the Chairman of the committee. The Credit Committee met 52 times in the 2002 fiscal year. |
<PAGE> 11
NOMINATING COMMITTEE |
The Nominating Committee recommends nominees for election as directors and reviews if any shareholder nominations comply with the notice procedures set forth in Port Financial's Bylaws. Port Financial's Bylaws set forth a procedure for shareholders to nominate directors by notifying the Clerk of Port Financial in writing and meeting other requirements set forth in the Bylaws. Directors Crane and Fleming currently serve on the committee. Mr. Crane is the Chairman of the committee. The Nominating Committee met once during 2002 to select the nominees for election as directors at the annual meeting. |
|
AUDIT COMMITTEE |
The Audit Committee oversees and monitors our financial reporting process and internal control system, reviews and evaluates the audit performed by our outside auditors and reports any substantive issues found during the audit to the Board. The Audit Committee is directly responsible for the appointment, compensation and oversight of the work of our independent auditors. The committee will also review and approve all transactions with affiliated parties. The board of directors has adopted a written charter for the Audit Committee. |
|
The Audit Committee currently consists of Directors Crane, Happ and Sucher, with Mr. Crane serving as Chair. All members of the Audit Committee are independent directors as defined under The Nasdaq Stock Market listing standards. Port Financial believes that Mr. Happ qualifies as an "Audit Committee Financial Expert" as that term is defined by applicable SEC rules. The Audit Committee met six times during 2002. |
AUDIT COMMITTEE REPORT
The following Audit Committee Report is provided in accordance with the rules and regulations of the Securities and Exchange Commission (the "SEC"). Pursuant to such rules and regulations, this report shall not be deemed "soliciting materials," filed with the SEC, subject to Regulation 14A or 14C of the SEC or subject to the liabilities of section 18 of the Securities Exchange Act of 1934, as amended.
During 2002, the Audit Committee of Port Financial's Board held six formal meetings. It also met periodically throughout the year to discuss matters consistent with its duties.
During 2002, each member of Port Financial's Audit Committee was independent as defined under the National Association of Securities Dealers' listing standards. Port Financial believes that Mr. Happ qualifies as an Audit Committee Financial Expert as the term is defined by SEC regulations. Port Financial's Audit Committee operates under a written charter approved by the Board.
Port Financial's Audit Committee assists the Board by overseeing the audit coverage and monitoring the accounting, financial reporting, data processing, regulatory, and internal control environments. The primary duties and responsibilities of Port Financial's Audit Committee are to: (1) serve as an independent and objective party to monitor Port Financial's financial reporting process and internal control systems; (2) review and appraise the audit efforts of Port Financial's independent auditors and internal audit department; (3) evaluate Port Financial's quarterly financial performance, as well as its compliance with laws and regulations; (4) oversee management's establishment and enforcement of
<PAGE> 12
financial policies; and (5) provide an open avenue of communication among the independent auditors, financial and senior management, the internal audit department, and the Board.
Port Financial's Audit Committee has reviewed and discussed the audited financial statements of Port Financial for the fiscal year ended December 31, 2002 with Port Financial's management. Port Financial's Audit Committee has discussed the matters required by Statement on Auditing Standards No. 61 (Communication with Audit Committee) with KPMG LLP.
During the fiscal year ended December 31, 2002, Port Financial retained and paid KPMG LLP to provide audit and other services as follows:
Audit Fees |
$143,000 |
|
Tax Fees(1) |
$ 29,000 |
|
Total Fees |
$167,000 |
(1) Tax fees consist of tax consultation and tax compliance services.
Port Financial's Audit Committee has also received the written disclosures and the letter from KPMG LLP required by Independence Standards Board Standard No. 1 (entitled "Independence Discussions with Audit Committees"), has discussed the independence of KPMG LLP and considered whether the provision of non-audit services by KPMG LLP is compatible with maintaining the auditor's independence.
Based on the review and discussions noted above, Port Financial's Audit Committee recommended to the Board that Port Financial's audited financial statements be included in Port Financial's Annual Report on Form 10-K for the fiscal year ended December 31, 2002 for filing with the SEC. A representative of KPMG LLP is expected to be present at the Annual Meeting to respond to appropriate questions and will have the opportunity to make a statement if she or he so desires. Port Financial's Audit Committee also reappointed the independent auditors.
Audit Committee of Port Financial Corp. |
|
Daniel C. Crane, Esq. (Chairman) Robert D. Happ Sandra S. Sucher |
Directors' Compensation
Meetings and Fees.
Currently, each non-employee director of Port Financial receives an annual retainer of $10,000 for serving on the board of directors of Port Financial; and $600 for each board meeting or committee meeting attended. Port Financial paid fees totaling $280,271 to its non-employee directors for the year ended December 31, 2002.Directors receive additional compensation for serving on the board of directors of Cambridgeport Bank. Only one board or committee meeting fee is paid to a director for any joint meeting of the boards of Port Financial and Cambridgeport Bank or any joint meeting of any committees of the boards.
Directors' Emeritus Consultation Plan. Directors of Port Financial who retire from service on the board of Port Financial within four years from Port Financial's conversion to stock form (until April 11, 2004) may elect to participate in the Directors' Emeritus Consultation Plan by agreeing to provide
<PAGE> 13
consulting services to Port Financial for a period of 12 to 36 months. A retiring director who elects to provide consulting services will receive a fee of $1,000 per month and will be designated as a director emeritus. A director emeritus will provide agreed upon consulting services and may attend meetings of the board of Port Financial, but will have no power or right to vote at such meetings. Currently, Joseph F. O'Connor and William Goldberg, Esq. serve as directors emeritus of Port Financial.
Directors' Deferred Compensation Plan. Port Financial maintains this non-qualified plan to provide non-employee directors the ability to defer all or a portion of their directors' fees, stock option grants and restricted stock awards in a manner that defers the taxation of such income.
EXECUTIVE COMPENSATION
The report of Port Financial's Compensation Committee and performance graph included in this section are provided in accordance with the rules and regulations of the SEC. Pursuant to such rules and regulations, the report and the graph are not to be deemed "soliciting materials," filed with the SEC, subject to Regulation 14A or 14C of the SEC or subject to the liabilities of Section 18 of the 1934 Securities Exchange Act of 1934, as amended.
Compensation Committee Report on Executive Compensation
The Compensation Committee is responsible for administering the compensation and benefits programs for the Chairman and Chief Executive Officer of Port Financial and Cambridgeport Bank, the President of Port Financial and Cambridgeport Bank and all other executive officers. Compensation of the Chairman and Chief Executive Officer, the President and other executive officers for the fiscal year ended 2002 was paid by Cambridgeport Bank and Port Financial, respectively and determined by both Boards of Directors upon the recommendation of the Compensation Committee for Cambridgeport Bank and Port Financial.
The committee reviews the compensation and benefits programs for all executive officers on an annual basis. Recommendations and rationale of Mr. Keegan's and Ms. Lundquist's positions with Cambridgeport Bank and Port Financial, respectively, are taken into consideration during such review.
The Compensation Committee administers the 2000 Stock Option Plan and the 2000 Recognition and Retention Plan.
The committee strives to provide a compensation program that assures both the motivation and retention of the executive officers, proper alignment with the financial interests of Port Financial's stockholders, and competitiveness with the external marketplace. To this end, Port Financial and Cambridgeport Bank have retained a nationally recognized compensation consulting firm to assist with the review and recommendation process. In order to determine competitive practices regarding compensation, a group of companies with similar size and business mix to that of Cambridgeport Bank and Port Financial was compiled. The committee reviewed the compensation practices of the peer group in order to develop recommendations for Cambridgeport Bank's and Port Financial's executive officers.
Port Financial's and Cambridgeport Bank's compensation program for executive officers consists of: base salary, annual bonuses and long-term incentive awards. These elements are intended to provide an overall compensation package that is commensurate with Port Financial's and Cambridgeport Bank's financial resources, that is appropriate to assure that retention of experienced management personnel, and that will align their financial interests with those of Port Financial's shareholders.
<PAGE> 14
Base Salaries
Salary levels recommended by the committee are intended to be competitive with salary levels of the companies in Cambridgeport Bank's and Port Financial's peer groups, commensurate with the executive officers' respective duties and responsibilities, and reflect the financial performance of Cambridgeport Bank and Port Financial.
Stock Options
Port Financial has implemented the 2000 Stock Option Plan under which the executive officers and directors may be eligible to receive awards. The Compensation Committee has determined stock option grants based on the financial performance achieved by Cambridgeport Bank, and the level of long-term incentive awards made by the companies in the peer group. As of the fiscal year ended December 31, 2002, 740,582 options were granted to the eligible employees or directors.
Recognition and Retention Plan
Port Financial has implemented the 2000 Recognition and Retention Plan under which the executive officers and directors are eligible to receive restricted stock awards. The Compensation Committee has determined restricted share awards based on the financial performance achieved by Cambridgeport Bank, and the level of long-term incentive awards made by the companies in the peer group. As of the fiscal year ended December 31, 2002, 292,891 awards were granted to directors, officers and employees.
Chief Executive Officer
The Compensation Committee recognizes the duties required of the Chairman and Chief Executive Officer of Port Financial Corp. as a public company.
Based on the foregoing criteria discussed above, for fiscal year ended December 31, 2002, Mr. Keegan's base salary was $392,000 and he was awarded a bonus of $390,100. He was also eligible to participate in the 2000 Stock Option Plan and the 2000 Recognition and Retention Plan. During fiscal 2002, Mr. Keegan was not awarded any additional options under the 2000 Stock Option Plan or shares under the 2000 Recognition and Retention Plan.
Compensation Committee of Port Financial Corp. |
|
Paul R. Corcoran (Chairman) |
Compensation Committee Interlocks and Insider Participation.
During fiscal 2002, there were no interlocks between members of the compensation committee or executive officers of Port Financial and corporations with respect to which such persons are affiliated.
<PAGE> 15
Performance Graph
The following graph compares Port Financial's total cumulative shareholder return by an investor who invested $100.00 on April 11, 2000, the date following Port Financial's initial public offering, to December 31, 2002, to the total return by an investor who invested $100.00 in each of the Russell 2000 Index and the Nasdaq Bank Index for the same period.
04/11/00 |
12/31/00 |
12/31/01 |
12/31/02 |
|
Port Financial Corp. |
$ 100.00 |
$ 177.41 |
$ 264.43 |
$ 459.99 |
Nasdaq Bank |
100.00 |
126.29 |
136.74 |
139.80 |
Russell 2000 |
100.00 |
90.56 |
92.81 |
73.80 |
<PAGE> 16
The following table provides information about the compensation paid during the fiscal year ended December 31, 2002 to the Chief Executive Officer of Port Financial and Cambridgeport Bank and to the other most highly compensated executive officers of Port Financial and Cambridgeport Bank whose combined annual salary and bonus for 2002 was at least $100,000. These individuals are referred to as "named executive officers" in this proxy statement.
Summary Compensation Table
Long Term Compensation |
||||||||||||||
Annual Compensation |
Awards |
Payouts |
||||||||||||
Name and Principal |
Year |
Salary($) |
Bonus($)(1) |
Other |
Restricted |
Options |
LTIP |
All Other |
||||||
James B. Keegan, |
2002 |
392,000 |
390,100 |
- |
- |
- |
- |
252,920 |
||||||
Jane L. Lundquist, |
2002 |
230,000 |
262,590 |
- |
- |
- |
- |
72,991 |
||||||
Charles Jeffrey, |
2002 |
157,000 |
158,600 |
- |
- |
- |
- |
56,061 |
___________________
(1) |
Included in this figure is a one-time bonus paid in 2002 in lieu of salary increase for Mr. Keegan, Ms. Lundquist and Mr. Jeffrey equal to $24,000, $15,000 and $10,000, respectively. |
(2) |
Port Financial Corp. provides its executive officers with non-cash benefits and perquisites, such as the use of employer-owned or leased automobiles. Port Financial Corp. believes that the aggregate value of these benefits for 2002 did not, in the case of any executive officer, exceed $50,000 or 10% of the aggregate salary and annual bonus reported for him or her in the Summary Compensation Table. |
(3) |
Pursuant to the Port Financial Corp. 2000 Recognition and Retention Plan, Mr. Keegan, Ms. Lundquist and Mr. Jeffrey were granted 70,000, 38,000 and 15,000 shares of restricted stock, respectively, effective October 18, 2000. These awards vest in 20% increments on January 23rd of each year. The first installment vested on January 23, 2002. Dividends attributed to such awards are distributed to participants from the custodial account holding shares under the Recognition and Retention Plan. The dollar amount shown is based on the fair market value of a share of common stock on October 18, 2000, which was $15.875 per share. Accelerated vesting occurs in the case of death or disability, retirement or a change in control. |
(4) |
Represents shares of common stock as to which the named individual has the right to acquire beneficial ownership pursuant to the exercise of stock options. Such options were granted on October 18, 2000 pursuant to the Port Financial Corp. 2000 Stock Option Plan, and vest in 20% increments on October 18th of each year. The first installment vested on October 18, 2001. |
(5) |
Includes the following components: (1) employer matching contributions to the Cambridgeport Bank 401(k) plan during 2002: Mr. Keegan, $10,000; Ms. Lundquist, $10,000; and Mr. Jeffrey, $10,000; (2) the premium cost for life insurance coverage provided by Cambridgeport Bank during 2002: Mr. Keegan, $3,210; Ms. Lundquist, $1,949; and Mr. Jeffrey, $0; (3) payments made to the ESOP Restoration Plan during 2002: Mr. Keegan, $148,173; Ms. Lundquist, $14,343; and Mr. Jeffrey, $22,005; (4) contributions made by Cambridgeport Bank to a supplemental benefit plan during 2002: Mr. Keegan, $70,164; Ms. Lundquist, $25,326; and Mr. Jeffrey, $2,683; and (5) contributions under the ESOP for 2002 representing the fair market value of the allocation: Mr. Keegan, $21,373; Ms. Lundquist, $21,373; and Mr. Jeffrey, $21,373. |
<PAGE> 17
EMPLOYMENT AGREEMENTS
Port Financial and Cambridgeport Bank jointly entered into employment agreements with Mr. Keegan to secure his services as Chairman and Chief Executive Officer of Cambridgeport Bank and Port Financial, Ms. Lundquist to secure her services as President of Cambridgeport Bank and Port Financial and Mr. Jeffrey to secure his services as Chief Financial Officer of Cambridgeport Bank and Port Financial. For purposes of Port Financial's obligations, the employment agreements have rolling three-year terms that began on November 1, 1999 in the case of Mr. Keegan and Ms. Lundquist and a rolling two-year term beginning on November 1, 2000 in the case of Mr. Jeffrey, which by decision of the executive or joint decision of Port Financial and Cambridgeport Bank may be converted to a fixed three-year term in the case of Mr. Keegan and Ms. Lundquist or a fixed two-year term in the case of Mr. Jeffrey. For purposes of Cambridgeport Bank's obligations, the employment agreements have fixed terms of three years which began on November 1, 1999 for Mr. Keegan and Ms. Lundquist and a fixed term of two years beginning on November 1, 2000 for Mr. Jeffrey and may be renewed annually after a review of the executive's performance. These agreements provide for minimum annual salaries of $375,000, and $220,000 and $150,000, respectively, discretionary cash bonuses, and participation on generally applicable terms and conditions in other compensation and fringe benefit plans. They also guarantee customary corporate indemnification and errors and omissions insurance coverage throughout the employment term and for six years after termination.
Port Financial and Cambridgeport Bank may terminate each executive's employment, and each executive may resign, at any time with or without cause. However, in the event of termination during the term without cause, Port Financial and Cambridgeport Bank will owe the executive severance benefits generally equal to the value of the cash compensation and fringe benefits that the executive would have received if he or she had continued working for an additional three years in the case of Mr. Keegan and Ms. Lundquist and an additional two years in the case of Mr. Jeffrey. The same severance benefits would be payable if the executive resigns during the term following: a loss of title, office or membership on the board of directors; material reduction in duties, functions or responsibilities; involuntary relocation of the executive's principal place of employment to a location over 25 miles in distance from Cambridgeport Bank's principal office and over 25 miles from the executive's principal residence; or other material breach of contract by Port Financial or Cambridgeport Bank which is not cured within 30 days. For 60 days after a change in control, each executive may resign for any reason and collect severance benefits as if he or she had been discharged without cause. The employment agreements also provide uninsured death and disability benefits.
If Port Financial or Cambridgeport Bank experiences a change in ownership, a change in effective ownership or control or a change in the ownership of a substantial portion of their assets as contemplated by section 280G of the Internal Revenue Code, a portion of any severance payments under the employment agreements might constitute an "excess parachute payment" under current federal tax laws. Federal tax laws impose a 20% excise tax, payable by the executive, on excess parachute payments. Under the employment agreements, Cambridgeport Bank and Port Financial would reimburse the executive for the amount of this excise tax and would make an additional gross-up payment so that, after payment of the excise tax and all income and excise taxes imposed on the reimbursement and gross-up payments, the executive will retain approximately the same net-after tax amounts under the employment agreement that he or she would have retained if there were no 20% excise tax. The effect of this provision is that Cambridgeport Bank and Port Financial, rather than the executive, bears the financial cost of the excise tax. Neither Port Financial nor Cambridgeport Bank could claim a federal income tax deduction for an excess parachute payment, excise tax reimbursement payment or gross-up payment.
<PAGE> 18
BENEFIT PLANS
Pension Plans. Mr. Keegan and Ms. Lundquist also are entitled to retirement benefits under the Cambridgeport Bank 1999 Nonqualified Pension Plan. Under this plan, each executive is entitled to a monthly retirement benefit equal to the greater of: (i) 25% of his or her highest monthly salary or (ii) 75% of his or her highest monthly salary, reduced by his or her monthly retirement benefit under the tax-qualified defined benefit pension plan and his or her monthly social security benefit. Under the plan, the executive's highest monthly salary is equal to the executive's average annual base salary for the three calendar years out of the five calendar years prior to retirement in which the executive's base salary is the highest, divided by twelve.
Until October 31, 2000, Cambridgeport Bank maintained a tax-qualified defined benefit pension plan for substantially all of its salaried employees. In connection with a restructuring of benefit programs following Port Financial's initial public offering, Cambridgeport Bank froze benefits under this plan and terminated it as of October 31, 2000. At October 31, 2000, the annual accrued benefits of Mr. Keegan, Ms. Lundquist and Mr. Jeffrey, expressed in the form of a single life annuity payable at age 65, were $48,624, $40,944 and $5,472, respectively. These benefits are not subject to an offset for Social Security benefits or any other benefit offset. Each participant, including our executive officers, has been given the right to receive a commercial annuity contract to provide for the future payment of their benefits or an immediate lump sum payment in lieu of future benefits. The amount if any lump sum payment that may be made to Mr. Keegan, Ms. Lundquist or Mr. Jeffrey will depend on prevailing interest rates and mortality tables at the time of payment.
Officers' Deferred Compensation Plan. Port Financial maintains the Officers' Deferred Compensation Plan of Port Financial Corp., a non-qualified plan, in order to provide restorative payments to executives whose employer matching contributions under the 401(k) Plan are limited by legal limitations applicable to tax-qualified plans. The Officers' Deferred Compensation Plan also offers eligible executives the opportunity to defer the receipt of a portion of their income, stock option grants and restricted stock awards in a manner that defers the taxation of such income.
Employee Stock Ownership Plan. This plan is a tax-qualified plan that covers substantially all employees who have at least one year of service and have attained age 21. The plan has purchased 595,425 shares as of December 31, 2002.
Port Financial has committed to lend this plan enough money to purchase 595,425 shares. Although contributions to this plan will be discretionary, Cambridgeport Bank intends to contribute enough money each year to make the required principal and interest payments on the loan from Port Financial. The loan is for a term of 30 years and calls for level annual payments of principal and interest. The plan has pledged the shares it purchases as collateral for the loan and holds them in a suspense account.
As of December 31, 2002, the plan has allocated 59,542 shares to participant accounts. The plan will allocate the shares released each year among the accounts of participants in proportion to their compensation for the year. For example, if a participant's compensation for a year represents 1% of the total compensation of all participants for the year, the plan would allocate to that participant 1% of the shares released for the year. Participants direct the voting of shares allocated to their accounts. Shares in the suspense account will usually be voted in a way that mirrors the votes which participants cast for shares in their individual accounts. This plan may purchase additional shares in the future, and may do so using borrowed funds, cash dividends, periodic employer contributions or other cash flow.
<PAGE> 19
ESOP Restoration Plan. Port Financial has also established the ESOP Restoration Plan of Port Financial in order to provide payments to executives who are prevented from receiving the full benefits contemplated by the Employee Stock Ownership Plan benefit formula. The payments consist of payments in lieu of shares that cannot be allocated to participants under the Employee Stock Ownership Plan due to the legal limitations imposed on tax-qualified plans and, in the case of participants who retire before the repayment in full of the Employee Stock Ownership Plan loan, payments in lieu of the shares that would have been allocated if employment had continued through the full term of the loan.
Long-Term Incentive Plan. Port Financial has also implemented a long-term incentive plan which provides cash incentives to executives for the achievement of certain corporate performance goals. Awards under this plan are paid in three annual installments consisting of 50% in the first year and 25% in each of the two subsequent years with payment in full upon a change of control of Port Financial.
2000 Stock Option Plan. The 2000 Port Financial Corp. Stock Option Plan was adopted by our Board of Directors and approved by our shareholders at a special meeting held on October 18, 2000. Article IX of the 2000 Port Financial Corp. Stock Option Plan ("Stock Option Plan") to allow for acceleration of vesting upon retirement of the option holder or a change in control of Port Financial, terms that are defined in the plans, was approved by our shareholders at our 2001 Annual Meeting. No additional options were granted to the named executive officers during the 2002 fiscal year.
The purpose of the Stock Option Plan is to encourage the retention of key employees and directors by facilitating their purchase of a stock interest in Port Financial. The Stock Option Plan is not subject to ERISA and is not a tax-qualified plan. Port Financial has reserved an aggregate of 744,282 shares of common stock for issuance upon the exercise of stock options granted under the plan.
Awards typically vest and become distributable at the rate of 20% per year, over a five year period, subject to automatic full vesting on the date of the Award holder's death, disability, retirement or upon a change in control of Port Financial. Port Financial may amend or terminate the Stock Option Plan, in whole or in part, at any time, subject to the requirements of all applicable laws.
The following table provides the value for "in-the-money" options, which represent the positive spread between the exercise price of any such existing stock options and the closing price per share of the common stock on December 31, 2002, the last trading day of the 2002 fiscal year, which was $44.62 per share.
2002Fiscal Year End Option/SAR Values(1) |
||||
Name |
Shares |
Value |
Number of Securities |
Value of Unexercised |
James B. Keegan |
- |
- |
55,600/83,400 |
1,598,222/2,397,333 |
Jane L. Lundquist |
4,000 |
98,500 |
22,800/48,000 |
655,386/1,379,760 |
Charles Jeffrey |
1,200 |
49,440 |
16,400/26,400 |
471,418/758,868 |
___________________
(1) |
All options were granted on October 18, 2000, and vest at the rate of 20% per year beginning on October 18, 2001. |
(2) |
The closing price per share of common stock on December 31, 2002, the last trading day of the 2002 fiscal year, was $44.62, and all options have an exercise price of $15.875 per share, which equals a spread of $28.745 per share. |
<PAGE> 20
2000 Recognition and Retention Plan. The Port Financial Corp. 2000 Recognition and Retention Plan was adopted by our Board of Directors and approved by our shareholders at a special meeting held on October 18, 2000. Article X of the 2000 Port Financial Corp. Recognition and Retention Plan ("RRP") to allow for acceleration of vesting upon retirement or change in control of Port Financial, terms which are defined in the plans, was approved by our shareholders at our 2001 Annual Meeting.
Similar to the Stock Option Plan, the RRP functions as a long-term incentive compensation program for eligible officers, employees and outside directors of Port Financial and Cambridgeport Bank. The RRP is not subject to ERISA and is not a tax-qualified plan. Port Financial pays all costs and expenses of administering the RRP.
The maximum number of restricted stock awards ("Awards") that may be granted under the RRP is 297,713 shares of common stock. Shares of common stock subject to an Award are held in a trust until the Award vests at which time the shares of common stock attributable to the portion of the Award that have vested are distributed to the Award holder. An Award recipient is entitled to exercise voting rights and receive cash dividends with respect to the shares of common stock subject to his Award, whether or not the underlying shares have vested.
Awards typically vest and become distributable at the rate of 20% per year, over a five year period, subject to automatic full vesting on the date of the Award holder's death, disability, retirement or upon a change in control of Port Financial.
Port Financial may amend or terminate the RRP, in whole or in part, at any time, subject to the requirements of all applicable laws.
LIMITATIONS ON FEDERAL TAX DEDUCTIONS FOR EXECUTIVE OFFICER
COMPENSATION
As a private entity, Cambridgeport Bank had been subject to federal tax rules which permitted it to claim a federal income tax deduction for a reasonable allowance for salaries or other compensation for personal services actually rendered. Because Cambridgeport Bank is now a subsidiary of a public company, federal tax laws may limit this deduction in future years to $1.0 million each tax year for each executive officer named in the summary compensation table in Port Financial's proxy statement for that year. This limit will not apply to non-taxable compensation under various broad-based retirement and fringe benefit plans, to compensation that is "qualified performance-based compensation" under applicable law or to compensation that is paid in satisfaction of commitments that arose before the conversion. Port Financial and Cambridgeport Bank expect that the compensation committee will take this deduction limitation into account with other relevant factors in establishing future compensation levels of their executive officers and in setting the terms of compensation programs. Currently, none of our executive officers receive annual compensation expected to exceed this limit. However, there is no assurance that all compensation paid to our executive officers will be deductible for federal income tax purposes. To the extent that compensation paid to any executive officer is not deductible, the net after-tax cost of providing the compensation will be higher and the net after-tax earnings of Port Financial and Cambridgeport Bank will be reduced.
<PAGE> 21
TRANSACTIONS WITH CERTAIN RELATED PERSONS
Cambridgeport Bank does not make loans to its executive officers. Loans to non-employee directors are made in the ordinary course of business and on the same terms and conditions as those of comparable transactions with the general public prevailing at the time, in accordance with our underwriting guidelines, and do not involve more than the normal risk of collectibility or present other unfavorable features.
Pursuant to a lease agreement, Cambridgeport Bank leases office space for one of its branch offices from 1280 Massachusetts Avenue LP, a retail and office property, which is 40 percent owned by THN Cambridge LP. This entity is 90.845% beneficially owned by Mr. Thomas H. Niles, a director of Port Financial and Cambridgeport Bank. During the fiscal year ended December 31, 2002, Cambridgeport Bank paid $230,415 to 1280 Massachusetts Avenue LP under the leasing agreement.
SECTION 16(a) BENEFICIAL OWNERSHIP REPORTING COMPLIANCE
Section 16(a) of the Securities Exchange Act of 1934, as amended, requires Port Financial's directors and executive officers, and persons who own more than 10% of Port Financial's common stock, to report to the SEC their initial ownership of Port Financial's common stock and any subsequent changes in that ownership. Specific due dates for these reports have been established by the SEC and Port Financial is required to disclose in this proxy statement any late filings or failures to file.
Based solely on its review of the copies of such reports furnished to Port Financial and written representations that no other reports were required during the fiscal year ended December 31, 2002, all Section 16(a) filing requirements applicable to Port Financial's executive officers and directors during fiscal 2002 were met.
INDEPENDENT AUDITORS
Effective May 10, 2002, the Audit Committee terminated the engagement of Arthur Andersen LLP ("Andersen") as independent public accountant of Port Financial. Effective as of and on May 28, 2002, based on the recommendation of the Audit Committee, the Board of Directors voted to engage KPMG LLP to serve as the independent auditors for Port Financial for the fiscal year ending December 31, 2002. The decision to change accountants was recommended and approved by the Audit Committee of the Board of Directors of Port Financial.
During the fiscal years ended December 31, 2002 and 2001 and subsequent interim periods, the financial statements of Port Financial did not contain an adverse opinion or a disclaimer of opinion and was not qualified or modified as to uncertainty, audit scope, or accounting principles. Further, there were no disagreements with Andersen on any matter of accounting principles or practices, financial statement disclosure, or auditing scope of procedure, which disagreements, if not resolved to Andersen's satisfaction, would have caused Andersen to make reference in connection with their report to the subject matter of the disagreement.
A representative of KPMG LLP is expected to be present at the Annual Meeting to respond to appropriate questions and will have the opportunity to make a statement if she or he so desires.
<PAGE> 22
ADDITIONAL INFORMATION
Information About Shareholder Proposals
If you wish to submit proposals to be included in our proxy statement for the 2004 Annual Meeting of Shareholders, Port Financial must receive them on or before December 19, 2003, pursuant to the proxy soliciting regulations of the SEC. SEC rules contain standards as to what shareholder proposals are required to be in the proxy statement. All shareholder proposals for inclusion in Port Financial's proxy materials shall be subject to the requirements of the proxy rules adopted under the Securities Exchange Act of 1934, as amended, and as with any shareholder proposal (regardless of whether it is included in Port Financial's proxy materials), Port Financial's Articles of Organization and Bylaws, and Massachusetts law.
In addition, under Port Financial's Bylaws, if you wish to nominate a director or bring other business before an annual meeting (which is not included in the proxy statement for the 2003 Annual Meeting), the following criteria must be met: (i) you must be a shareholder of record; (ii) you must have given timely notice in writing to the Clerk of Port Financial; and (iii) your notice must contain specific information required in our Bylaws. To be considered timely for inclusion in our 2003 Annual Meeting, Port Financial must receive your advance written notice of business or nominations to the Board of Directors no later than 90 days preceding the anniversary date of this year's annual meeting. For example, if Port Financial holds this year's annual meeting on May 21, 2003, it must receive your advance notice of business or nomination no later than February 21, 2004.
By Order of the Board of Directors |
|
/s/ Jane L. Lundquist |
|
Jane L. Lundquist |
Brighton, Massachusetts
April 18, 2003
To assure that your shares are represented at the annual meeting, please complete, sign, date and promptly return the accompanying proxy card in the postage-paid envelope provided. |
<PAGE> 23
Port Financial Corp. |
REVOCABLE PROXY |
This Proxy is solicited on behalf of the Board of Directors of Port Financial Corp.
for the Annual Meeting of Stockholders to be held on
The undersigned stockholder of Port Financial Corp. hereby appoints Paul R. Corcoran, Jr. and Jane L. Lundquist, each of them, with full powers of substitution, to represent and to vote as proxy, as designated, all shares of common stock of Port Financial Corp. held of record by the undersigned on March 28, 2003, at the 2003 Annual Meeting of Stockholders of Port Financial Corp. (the "Annual Meeting") to be held at 9:00 a.m. Eastern Time, on May 21, 2003, or at any adjournment or postponement thereof, upon the matters described in the accompanying Notice of the Annual Meeting of Stockholders and Proxy Statement, dated April 18, 2003 and upon such other matters as may properly come before the Annual Meeting. The undersigned hereby revokes all prior proxies.
This Proxy, when properly executed, will be voted in the manner directed herein by the undersigned stockholder. If no direction is given, this Proxy will be voted "FOR" the election of the nominees listed in Item 1.
PLEASE MARK, SIGN AND DATE THIS PROXY ON THE REVERSE SIDE
AND RETURN IT PROMPTLY IN THE ENCLOSED ENVELOPE.
The Board of Directors of Port Financial Corp. unanimously recommends a vote "FOR" the nominees named in Item 1. |
I Will Attend Annual Meeting. [ ] in Blue or Black Ink. [X] |
1. |
Election of Maliz E. Beams, Thomas J. Galligan III, and Frances K. Moseley to serve as directors for a term of office set to expire in 2005, and Daniel C. Crane, Esq., James B. Keegan, and Thomas H. Niles to serve as directors for a term of office set to expire in 2006. |
For |
Against |
Abstain |
[ ] |
[ ] |
[ ] |
Instruction: TO WITHHOLD AUTHORITY to vote for the nominee, write his name in the space provided:
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The undersigned hereby acknowledges receipt of the Notice of Annual Meeting of Stockholders and the Proxy Statement dated April 18, 2003. |
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Signature(s) |
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Dated: ______________________________, 2003 |
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Please sign exactly as your name appears on this Proxy. Joint owners should each sign personally. If signing as attorney, executor, administrator, trustee or guardian, please include your full title. Corporate or partnership proxies should be signed by an authorized officer. |